Auto vendor allocation - Percentage based

What is Auto vendor allocation - 

Auto Vendor Allocation (AVA) is a automated system that distributes bookings to the most appropriate vendors according to established criteria and algorithms. This eliminates the need for manual vendor selection, resulting in:

• Faster booking confirmations
• Enhanced operational efficiency
• Reduced administrative workload
• Superior service quality
• Fair business distribution among vendors, ensuring equitable opportunity for all service providers

 Feature Activation - To enable this feature, please submit a support request to the MIS team.

How AVA works the Logic - 

Logic - These are the core principles the system follows to ensure fair and automated vendor allocation:

1. Multi-Parameter Filtering

   • Vendors are filtered based on:

     • City – Only vendors operating in the booking location.

     • Booking Type – Only those offering the requested service.

2. Percentage-Based Distribution

   • For each City + Booking Type combination, vendors are assigned predefined percentages (e.g., Vendor A: 50%, B: 30%, C: 20%).

   • These percentages are converted into ratios (e.g., 5:3:2) for implementation.

3. Weighted Random Selection

   • A virtual pool of vendor slots is created based on the ratios.

   • The system performs a weighted random pick from this pool for each new booking.

4. Modified Round-Robin Allocation

   • To avoid clustering:

     • After each selection, vendor weights are temporarily adjusted.

     • This prevents any vendor from being over-selected in quick succession.

5. Acceptance Time Management

   • Each vendor has a response time window.

   • If the vendor doesn't respond in time:

   • The system automatically reassigns to the next eligible vendor.

6. Daily Reset

   • Allocation counts reset daily.

   • Historical data is retained for monitoring and performance insights.

Steps to Configure Auto Vendor Allocation (AVA)

Step 1:
Log in as a Site Admin, navigate to Rentlz, open the sidebar, and go to Settings. Under Settings, click on Auto Vendor Allocation to open the AVA dashboard.

Step 2:
Select the City and Booking Type where you want AVA to be applied.

Step 3:
Assign percentage allocations to each eligible vendor based on the selected city and booking type.

Note: The total must equal exactly 100%. 

Step 4:
Set the vendor acceptance time – if a vendor doesn't respond within this timeframe, the booking will automatically move to the next vendor in line.

Step 5:
Review all details and click Save to apply the configuration.

AVA bulk upload Feature - Steps



Sample file for AVA bulk upload-