How AVA works?

Auto Vendor Allocation (AVA)

The Auto Vendor Allocation (AVA) feature automates the process of assigning bookings to vendors based on predefined rules. It supports two allocation methods:

1. Percentage-Based Distribution

• Assign percentages to vendors based on their capacity.
• Example: Vendor A (50%), Vendor B (30%), Vendor C (20%).
• Bookings are automatically distributed proportionately to each vendor's percentage allocation.

2. Priority-Based Distribution

• Vendors are assigned priority levels such as P1, P2, and P3.
• How it works:
  • Step 1: Bookings are first sent to the highest-priority vendor (P1).
  • Step 2: If P1 rejects or fails to accept the booking within a specified time, the system automatically forwards the booking to the next vendor (P2).
  • Step 3: This process continues until the booking is accepted or all vendors decline.

Step-by-Step Guide to Using Auto Vendor Allocation

Step 1: Access the AVA Settings

1. Log in to your Rentlz dashboard.
2. Navigate to the Settings section in the left-hand menu.
3. Click on Auto Vendor Allocation to configure or modify the allocation process.

Step 2: Configure Vendor Allocation

1. View Existing Vendors:
   • All onboarded vendors will be displayed on the dashboard.
2. Adjust Vendor Percentages:
   • Set the percentage allocation for each vendor based on operational requirements.
   • Example: Assign Vendor A 60% and Vendor B 40%.
3. Set Trip Acceptance Times:
   • Admins can define a time limit (e.g., 10 minutes) for vendors to accept bookings.

Step 3: Save and Apply Settings

1. Once configurations are complete, click Save to implement the changes.
2. The system will now follow the new allocation settings for all future bookings.

Managing Vendor Allocation and Trip Acceptance

Step 1: Monitor Vendor Activity

1. Onboarded vendors and their statuses are visible on the dashboard.
2. Admins can track booking assignments and vendor responses in real time.

Step 2: Adjust Operational Settings

1. Change Allocation Percentages:
   • Modify allocation percentages to meet changing operational demands.
2. Customize Acceptance Time:
   • Increase or decrease the timeframe vendors have to respond to bookings based on priority or location.

Step 3: Automate Booking Reassignment

1. If a vendor rejects or doesn’t respond within the set time, the system will automatically assign the booking to the next eligible vendor.

City-Wise Vendor Allocation

Step 1: Define City-Specific Rules

1. Configure vendor assignments based on city and booking type.
   • Example: For Bangalore, assign all airport pickups to a single vendor.
   • In Hyderabad, distribute the workload among multiple vendors.

Step 2: Download Vendor Reports

1. Export vendor allocation data into Excel sheets for better reporting and decision-making.
2. Reports will include details such as city, booking type, vendor allocation percentages, and acceptance times.

Example Configuration Table:

Conclusion

By following these steps, you can effectively utilize the Auto Vendor Allocation system in Rentlz. This tool ensures:

1. Efficient booking distribution.
2. Improved vendor management.
3. Enhanced operational flexibility through city-specific configurations.