Designation-Based Vehicle Allocation (DBVA)

Overview

Designation-Based Vehicle Allocation (DBVA) is a configurable feature that controls which vehicle categories are available to employees during the booking process, based on their designation level. This enforces company travel policies by limiting vehicle options according to an employee’s role.

When a booking is initiated, the system automatically checks the user’s designation and displays only the eligible vehicle types, ensuring compliance with internal travel guidelines.

Feature Activation

To activate DBVA, submit a request to the MIS Support Team. The feature is disabled by default and must be manually enabled.

Key Functional Highlights

• Designation-Based Visibility: Vehicle options are filtered based on the employee’s designation level.

• City-Level Configuration: DBVA rules can be defined uniquely for each city to accommodate regional travel policies.

• Multi-Rider Logic: When a booking includes multiple employees, the highest designation level among them will determine the available vehicle types.

• Admin Access Only: Only users with Site Admin permissions can view and manage DBVA settings.

Example Use Case

Designation Levels:
L1 (Highest) → L10 (Lowest)

Available Vehicle Categories:
BMW, Audi, SUV, Sedan, Tempo Traveler

Configuration Example:

Configuration Guide

Step 1:

Log in as a Site Admin and open Rentlz.

Navigate to:
Sidebar → Settings → Designation-Based Vehicle Allocation (DBVA)

Step 2:

Select the City for which you want to configure designation-to-vehicle mappings.

Step 3:

Choose the Employee Designation Level (e.g., L1 to L10).

Step 4:

Assign the vehicle categories that this designation is permitted to access.

Step 5:

Repeat steps 3–4 for other designations and cities as required.

Step 6:

Click Save to apply and enforce the new DBVA configurations.

Custom DBVA Flavour : 

A custom feature was implemented for Deloitte to support high-capacity cab bookings. When a booking includes four or more riders, the system will automatically make high-capacity vehicle types available. The availability of these cab types is determined based on the highest rider designation involved in the booking.

Steps to Configure the Custom DBVA:

1. Define High-Capacity Cab Types
   Click the "Define High Capacity Cabs" button and select the cab types that should be categorized as high-capacity.
    

2. Assign Eligibility by Designation
   Choose which employee designations are allowed to access high-capacity cab types.

Booking Behavior:

• When a booking meets the criteria (i.e., 4 or more riders), a popup notification will appear if high-capacity cab types are available for the rider group based on designation eligibility.