Overview
The Bulk Booking feature in Rentlz allows admins or travel coordinators to create multiple bookings in one go by uploading a structured data sheet. This feature significantly reduces manual effort and is ideal for handling high-volume travel requests such as events, off-sites, or regular employee commute schedules.
Key Benefits
Create multiple bookings simultaneously
Eliminate repetitive data entry
Support for various booking types (e.g., Airport Drop, Outstation)
Easily handle employee, guest, or firm member bookings
Assign vendors and vehicle types directly through the upload
How It Works
Download the Bulk Booking Template (CSV or Excel format)
Fill in the required and optional details for each booking
Upload the file in the Rentlz portal via the Bulk Booking section
System will validate and create bookings accordingly
View results, errors (if any), and confirmation
Field Descriptions (Template Guide)
| Column Name | Required (M/NM) | Description |
|---|---|---|
| GROUP_ID | M | Used to group multiple bookings together. Bookings with the same GROUP_ID are treated as part of the same batch or trip (e.g., a shared cab). |
| TRAVEL_DATE (DD/MM/YYYY) | M | The date of travel. Format must be DD/MM/YYYY (e.g., 01/01/2025). |
| BOOKING_TYPE | M | Type of booking: e.g., Airport Drop, Outstation, Local Drop, etc. |
| FLIGHT_DETAILS | NM | Flight number (e.g., AI246). Useful for airport pickups/drops. Optional for non-airport bookings. |
| CAB_TYPE | M | Vehicle type required (e.g., Sedan, SUV, Mini). |
| CITY | M | City where the trip originates (e.g., Bengaluru). |
| TO_CITY_IN_CASE_OF_OUT_STATION | M (if Outstation) | Destination city. Required only for Outstation bookings. |
| VENDOR | NM | Preferred cab vendor for this booking (e.g., Test Vendor). Optional; system assigns default if not specified. |
| START_ADDRESS | M | Pickup address. Can be an office location, home, or custom address. |
| START_TIME (HH:MM) | M | Time of pickup. Format must be HH:MM in 24-hour format (e.g., 09:00, 18:30). |
| END_ADDRESS | M | Drop address. Can be an office, airport, home, or custom location. |
| RIDER_TYPE | M | Type of rider: Firm Member, Guest, etc. |
| RIDER_EMAIL_ID | M | Email address of the rider. |
| RIDER_NAME | M | Full name of the rider. |
| RIDER_EMPLOYEE_ID | M (if Firm Member) | Employee ID. Required if the rider is a firm member. Optional for guests. |
| GENDER | NM | Gender of the rider: Male, Female, Other. Optional but important for marshal assignment. |
| COST_CENTER | NM | Department or cost center to which the ride will be billed (e.g., Product, Customer Success). |
| RIDER_MOBILE_NUMBER | M | 10-digit mobile number of the rider. |
Attached below is the bulk upload template along with sample values for reference
Validation Rules
Ensure mandatory fields are filled for each row. The system will reject incomplete or malformed entries.
Time format must be valid 24-hour format (e.g., 09:00, not 9 AM).
Dates must follow DD/MM/YYYY format.
Use correct group IDs for grouping shared trips.
If the booking type is Outstation, ensure
TO_CITY_IN_CASE_OF_OUT_STATIONis provided.
Upload Process
Go to the Bulk Booking tab in the Rentlz dashboard.
Download the latest Bulk Booking Template.
Fill out the sheet with all required and optional fields.
Upload the file.
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